Privacy Policy

01. Introduction

Simply HR is a modern professional talent marketplace and recruitment infrastructure platform serving Pakistan and international hiring teams. We are committed to processing all personal data transparently, ethically, and securely in accordance with applicable data protection principles under the laws of the Islamic Republic of Pakistan.

By accessing or creating an account on Simply HR, you acknowledge that you have read and understood the practices described in this Privacy Policy. If you do not agree with our practices, you must discontinue using our services.

02. Information Simply HR Collects

We collect information you directly provide, information automatically generated through your platform activity, and external job vacancy data obtained through authorized integrations and public syndication feeds.

03. Account and Authentication Information

When you register an account, we collect:

• Full legal name (first name and last name)
• Primary email address and contact telephone number
• Encrypted authentication credentials (passwords are salted and hashed using Argon2/bcrypt; plain text passwords are never stored)
• Role assignment (Candidate, Employer, Enterprise Recruiter, or Administrator)
• Session tokens, device identifiers, and timestamped authentication records

04. Candidate Profile, CV, and Resume Information

Candidate users may upload and manage career information, including:

• Uploaded resume and curriculum vitae (CV) documents in PDF or text format
• Extracted employment history, job titles, employer names, dates, and achievements
• Educational degrees, academic institutions, certifications, and graduation years
• Verified and self-reported skills, technical proficiencies, and seniority level
• Portfolio links, GitHub/LinkedIn URLs, professional summaries, and preferred cities or work arrangements (Remote, Hybrid, Onsite)
• Expected compensation, currency, and availability preferences

05. Employer and Enterprise Company Information

For corporate accounts, we collect:

• Company name, corporate registration identifiers, headquarters address, and city
• Official corporate website, industry category, subcategory, and company size bracket
• Corporate email domain verification records and team member permissions
• Company brand assets (logos, profile banners, company culture overviews, benefits)
• Verification documentation submitted to support employer legitimacy audits

06. Job Applications

When a Candidate applies for an on-platform employment opportunity, we transmit the candidate's submitted resume, cover letter notes, contact information, and relevant profile attributes directly to the authorized Employer or Enterprise recruitment team managing that vacancy. Application progress statuses (e.g., Reviewed, Shortlisted, Interviewing, Rejected) are maintained within the secure candidate dashboard.

07. Freelance Proposals

For platform freelance projects, candidates submit structured proposals containing proposed rate or fixed price, estimated completion timeframe, technical approach, cover notes, and attached portfolio samples. Proposals are strictly visible to the posting employer and platform operations administrators.

08. AI Matching, Embeddings, and Recommendation Processing

Simply HR employs artificial intelligence vector embeddings and semantic similarity algorithms to help candidates discover suitable opportunities and assist employers in identifying qualified talent:

• Skills, resume summaries, and job descriptions are transformed into mathematical vector representations (embeddings).
• Match calculations assess semantic overlap between candidate qualifications and published job specifications.
• AI matching scores are informational aids and recommendations only; Simply HR does not make automated, binding hiring or rejection decisions without human recruiter review.
• We do not share your private CV text with external general-purpose model training datasets without your consent.

09. External Job Listings and Outbound Application Links

Our job board aggregates verified external job opportunities from public company career portals and partner ATS sources across Pakistan. When you click an "Apply on Company Site" link:

• You leave Simply HR and are directed to the external hiring organization's career portal or applicant tracking system.
• Your interactions, submissions, and personal data on third-party sites are governed solely by that third party's privacy policies.
• Simply HR is not responsible for the privacy practices, content, or accuracy of third-party external employer websites.

10. Technical Logs, Cookies, and Security Telemetry

We utilize essential HTTP-only cookies and technical session storage strictly necessary to:

• Authenticate users and maintain secure sessions across browser navigation
• Prevent cross-site request forgery (CSRF) and mitigate malicious brute-force attempts
• Record audit telemetry including IP address, user agent, request timestamp, and administrative actions for security defense

We do not use tracking cookies for third-party behavioral advertising networks.

11. How Information Is Used

We process personal data strictly to:

• Provide, maintain, and secure the Simply HR platform and services
• Facilitate recruitment connections between job seekers, employers, and authorized enterprise teams
• Deliver service-critical transactional communications, such as password resets and application updates
• Verify corporate legitimacy and protect users against fraudulent postings
• Comply with applicable legal obligations and law enforcement requirements under Pakistani law

Simply HR DOES NOT sell, rent, or trade your personal information to third parties for monetary or commercial marketing consideration.

12. Data Sharing and Service Providers

We may share necessary data only with:

• Authorized employers and enterprise recruiters whose job postings or projects you actively apply to or propose on
• Essential infrastructure service providers (cloud server hosts, transactional email gateways, database storage) bound by strict confidentiality obligations
• Regulatory or law enforcement bodies when strictly required by enforceable judicial order or statutory decree

13. Data Retention

We retain personal data as long as your account remains active or as required to fulfill the purposes set out in this policy. Upon a verified account deletion request, your identifiable profile, CV documents, and saved items will be purged from production databases within 30 days, subject to legally mandated financial and security audit retention requirements.

14. Security Measures

Simply HR employs defense-in-depth technical and operational safeguards:

• TLS 1.3 encryption for all data in transit across public networks
• Encrypted database storage and isolated database schemas
• Strict role-based access control (RBAC) isolating Candidate, Employer, Enterprise, and Admin access boundaries
• Automated security telemetry logging and administrative audit trails

15. User Rights and Account Controls

Depending on your account type, you have the right to:

• Access, review, and update your profile details and resume documents via your dashboard
• Withdraw submitted applications or proposals where supported by hiring workflows
• Request an export or deletion of your account and personal records by contacting our privacy team
• Object to or limit specific automated recommendation processing

16. International Infrastructure and Hosting

Our infrastructure and hosting nodes may be maintained in secure data centers located within Pakistan and reputable international cloud hosting regions. By using Simply HR, you consent to the storage and processing of your data within these managed facilities.

17. Children and Minor Policy

Simply HR is a professional workplace and employment platform. It is not intended for individuals under the age of 18 (or the legal age of employment under applicable local labor laws). We do not knowingly collect personal information from minors.

18. Policy Changes and Updates

We may revise this Privacy Policy periodically to reflect technological improvements, product features, or regulatory updates. When material changes occur, we will update the version number and last-updated date at the top of this document and prompt active users for re-acceptance where appropriate.